Descripción
**Company description**
**Company Introduction**
Join a leading global organization renowned for its commitment to innovation and excellence in the legal field. Our company fosters a dynamic and inclusive work environment that encourages professional growth and collaboration. We value integrity, teamwork, and a proactive approach to problem-solving, making us a preferred employer for top talent in the industry.**Job Responsibilities**- Manage and prioritize incoming calls, visitors, emails, and correspondence on behalf of the Chief Legal Officer (CLO) with professionalism and discretion.
- Handle sensitive and confidential matters with the highest level of integrity and diplomacy.
- Serve as a liaison between the CLO and internal/external stakeholders, ensuring smooth communication and follow-ups.
- Support the CLO for Board and Executive Committee matters, including agenda preparation and minute-taking.
- Maintain and coordinate the CLO calendar, resolving scheduling conflicts and ensuring optimal time management.
- Organize complex business travel arrangements, including visa logistics and itinerary planning.
- Track and process expenses and invoices with accuracy and efficiency.
- Plan and organize meetings, workshops, and events, ensuring seamless execution and participant coordination.
- Prepare reports, PowerPoint presentations, and Excel files to support CLO activities.
- Maintain organized files, records, and documentation to support efficient operations.
- Anticipate needs and proactively address challenges to support the CLO’s effectiveness.
- Exercise independent judgment to manage priorities and navigate unexpected changes.
- Continuously seek ways to improve efficiency in administrative processes.
**Required Skills & Qualifications**- A-level/high school diploma or commercial apprenticeship; further education as an Executive Assistant is preferred.
- 10+ years of experience in a similar role, preferably within large global organizations.
- Fluency in English and German is essential.
- Highly organized and detail-oriented with the ability to manage multiple priorities seamlessly.
- Discreet and professional, with a strong ability to handle confidential matters with integrity.
- Resilient and composed under pressure, ensuring seamless operations at all times.
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word, Teams, ARIBA, Concur).
- Strong communication skills with the ability to build trusted relationships with internal and external contacts.
- Proactive and adaptable, with a can-do attitude and the ability to respond effectively to shifting priorities.
**Job requirements**
If you are a highly organized and professional individual with a passion for supporting executive leadership, we invite you to apply for this exciting opportunity. Join us in making a significant impact within our organization. Submit your application today!